I have two sets of guidelines that are given at the beginning of the year — one for returning members and one for new members. The main differences are the fees (structured so that new members have their NSDA dues included), number of events, and audition materials. I have attached the new member guidelines. This is given to students who want to join the team, and their parents have to sign the permission form that says they have reviewed the guidelines. I also hold a new parent meeting where I go over all the specifics and answer questions.
Last year we started making folders for the students, which I have also attached. Folders have the essential info and is a place for them to keep their ballots, scripts, etc. They are to bring their folders to every practice.