Account and Roster Management Guides

If you’re still learning the ins and outs of managing your account or roster on our website, check out our how-to guides below with step-by-step instructions and animated GIFs.

How to Renew Your Membership
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. If you have not renewed your school membership, there will be a red rectangle that says Renew School. Click on this rectangle. It will open a page that has your school name at the top then the school profile below. There will be a blue outlined box that says Renew Now! Click on this box.
  3. You’ll then need to confirm the addresses of your program and your school administrator/principal. Once you’ve filled in the required fields, click the blue outlined box that says Next Step.
  4. This screen asks you to confirm your coach roster. Once confirmed/updated, click Next Step.
  5. On this screen, membership is automatically selected. You can use the toggle to select other options such as coach memberships, student memberships, insurance, and the Resource Package. The prices for each item are listed on the right side of your screen, and a running total is at the bottom in blue.
  6. Create invoice proceed to checkout.

Need a Visual? Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Apply Pre-Paid Memberships

How It Works: The prepaid membership invoice must be marked as paid in order to apply individual memberships using the prepaid monies.

  1. From the School Roster student tab, click the Buy button.
  2. Next, toggle the button for each student’s membership you want to purchase so it includes the fee in the total.
  3. Check the box Use Discount? for each student you want applied to the prepaid amount. (After checking the box, it will tell you how many you have used and how many you have left.)
  4. Create the invoice and proceed to checkout.
How to Activate Auto Billing for Memberships
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Profile. The screen that opens will say your school’s name at the top in blue.
  3. Scroll down to where it says Autobill 25+ pts:and click the toggle button to activate auto billing. An orange pop up will come on your screen that asks you to confirm this change. Click Confirm. The toggle will then turn blue.
  4. Once you’ve completed this process, an invoice will be created for unpaid memberships on the 1st and 15th of each month. You’ll have 30 days to pay that invoice.

Please see the How to Retrieve an Old Invoice and How to Make a Payment instructions on this page for help finding and paying for invoices.

How to Purchase Individual Student/Coach Memberships

Individual memberships are no longer automatically charged to your school account. Advisors must select the students for which they’d like to buy memberships and create invoices for those memberships. Memberships and invoices can be made/paid for in groups or individually.

  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>. If you’d like to pay for a coach, you must click the blue box that says Coaches to switch to the coaching roster before continuing.
  3. Next to each student’s name (in the Member column) will either be a blue checkmark or a red “X” and the word Buy. Click Buy and the next screen will show all of the students whose memberships need to be paid.
  4. Use the slider to the left of each name to select which students you wish to add to your invoice. Once you’ve selected the appropriate names, scroll to the bottom of the page and click the blue outlined box that says Create Invoice and Proceed to Checkout.
  5. The screen will show a red rectangle that reads Your balance of <$XX.XX> is outstanding. Next to that text will be a blue button that reads Pay Now. When you click that button, you’ll be taken to the invoice screen.
  6. Click on the blue number for the invoice you’d like to pay, then choose and provide the required payment method information, and then click the blue outlined box that says Pay. If you’re paying by credit card, you must pay your entire balance. (Please note, credit card payments have a 3% processing fee assessed.) To pay individual invoices, we ask that you print the invoice, include a check, and mail to us at our West Des Moines office.


Need a Visual?  Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Retrieve an Old Invoice
  1. Go to speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Finances and you’ll be taken to a page with a blue bar that has several different options including Invoices. Click on Invoices and you’ll see a chart with all the invoices you’ve created.
  3. Select the invoice you are looking for by clicking on the blue invoice number, and it will open that invoice.
  4. On the invoice screen, you have the options of emailing the invoice, downloading it as a PDF, or paying the invoice. To print an invoice, first download it as a PDF and then print the PDF.

Need a Visual?  Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Make a Payment
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Finances. If you have an outstanding balance, the next page will have a red rectangle that reads Your balance of <$XX.XX> is outstanding. Next to that text will be a blue button that reads Pay Now. When you click that button, you’ll be taken to the invoice screen.
  3. Click on the blue number for the invoice you’d like to pay, then choose and provide the required payment method information, and then click the blue outlined box that says Pay. If you’re paying by credit card, you must pay your entire balance. (Please note, credit card payments have a 3% processing fee assessed.) To pay individual invoices, we ask that you print the invoice, include a check, and mail to us at our West Des Moines office.
How to Add a Student
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>.
  3. Click the + Add Student button, and the screen will change to show you fields that allow you to input information about the student. First name and last name are required entries, as is clicking the box that confirms the student has accepted and will adhere to the NSDA Code of Honor. Once you’ve done those things, click the blue Add button.
  4. If the process was successful, a green notification will slide onto the right of your screen (it doesn’t stay for very long, so be on the lookout!).
  5. (optional) If you’d like to set up the student’s NSDA website username and password, you may do so once you’ve added them to your roster. Find their name in your list, and in the account column, you’ll see + Add if they do not have a login set already. If you click on Add, you as the coach can set one for them.
  6. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Add a Coach
  1. Go to speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in you’ll be on your profile page.
  2. On the left side of your screen click on School Roster. The screen that opens will say Student Roster for <School Name>.  To add a coach, you’ll need to click on the blue coaches box above the page title. Doing so will change the page from the student roster to the coach roster.
  3. Click the + Add Coach button and the screen will change to show you fields that will allow you to input information about the student. First name, last name, and email are required entries as is clicking the box that confirms the coach has accepted and will adhere to the NSDA Code of Honor. Once you’ve done those things click the blue Add.
  4. If the process was successful, a green notification will slide onto the right of your screen (it doesn’t stay for very long, so be on the lookout!)
  5. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Add Points Using +Add Row
  1. Go to speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen click on Enter Points. The screen that opens will say Enter Points for <School Name>. (If auto posted points need to be confirmed, you’ll instead see a screen requesting you to do so. For more information about this process, see the directions for Confirming Pending Autoposted Points. If you’d like to skip confirming autoposted points, click on the red outline box that says Not now, skip to manual entry.)
  3. The tables you see at the top of the screen provide you information about how points are calculated for different types of competitive events. If you don’t need this information, it is collapsible by clicking the triangle next to the words Point Values.
  4. Enter the information about the tournament your students attended. If you are entering service points, you will put the type of service in the first box.
  5. Scroll down to the box that says Choose Student. Begin selecting the correct student, category, and coach. Then enter their ranks or win/loss/no decision record.
  6. To add additional students (or events for a student), click on the blue outlined box that says + Add Row. Enter the required information. Repeat as needed.
  7. When finished adding students and/or events, click on the blue outlined box that says Finish.
  8. You’ll be asked to confirm the entries you are about to make and to certify that the points were earned in accordance with the NSDA Code of Honor. Once you’ve clicked I agree, click the blue outlined box that say Confirm.
  9. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

(The GIF will loop continuously; there is no audio.)

How to Add Points Using Bulk Add
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in you’ll be on your profile page.
  2. On the left side of your screen click on Enter Points. The screen that opens will say Enter Points for <School Name>. (If auto posted points need to be confirmed, you’ll instead see a screen requesting you to do so. For more information about this process, see the directions for Confirming Pending Auto Posted Points. If you’d like to skip confirming auto posted points, click on the red outline box that says Not now, skip to manual entry.)
  3. The tables you see at the top of the screen provide you information about how points are calculated for different types of competitive events. If you don’t need this information, it is collapsible by clicking the triangle next to the words Point Values.
  4. Enter the information about the tournament your students attended. If you are entering service points, you will put the type of service in the first box.
  5. Scroll down to the blue outlined button that says Bulk Add and click on the button.
  6. Click on the names of the students you’d like to enter points for. Once you’ve selected all of the students needed, scroll down so that you see the rows with each students name, category, and coach. (You can change all of these categories at once by changing the Default Category and Default Coach and then clicking the blue outlined box with the words Apply All.)
  7. Then enter their ranks or win/loss/no decision record.
  8. After entering the required information, scroll down to the last row of entries and click the blue outline box that says Finish.
  9. You’ll be asked to confirm the entries you are about to make and to certify that the points were earned in accordance with the NSDA Code of Honor. Once you’ve clicked I agree then click the blue outlined box that says Confirm. If you enter one whole event’s worth of points and go all the way through to confirm them, the system will clear the entries but keep your previously entered tournament info so you don’t have to re-enter the tournament information.
  10. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

How to Transfer a Student or Coach
  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>. Make sure that you are on the Student Roster by looking for the yellow Student box at the top of the screen. If you want to transfer a coach, check to make sure that you switch to your Coach Roster before taking any further steps.
  3. Click on the blue outlined box that reads Transfer Student (or Transfer Coach).
  4. Fill in either the first and last name of the student/coach as well as the state of their former school -OR- fill in the merit number of the student/coach. Click Search.
  5. Review the results to find the correct student/coach and then click Transfer.
  6. Repeat as needed.

Note: If you need to transfer a student into a coaching roster (because they’ve graduated and are no longer a student), you must search for them using the name they used while competing. They will then need to create a new login as a coach. Additionally, they will transfer one-tenth of the points they earned as a student.

If the student (who is now a coach) graduated prior to 1996, they will not be in our system but will be in our paper files. Please send an email to info@speechanddebate.org with the coach’s name, the school and state they are coaching at, as well as their name when they graduated from high school, the school and state they graduated from, and the grad year. Once we have this information, we can manually add one-tenth of their high school points to their coaching record.

Need a Visual?
Transfer using Name and State
Transfer using Merit Number

(Each GIF will loop continuously; there is no audio.)

How to Correct Incorrectly Entered Points

Note: In order to maintain accurate records, points are not editable. If points have been entered incorrectly, the record must be deleted and re-entered. This allows the NSDA to maintain a record of all changed/deleted points.

  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on Enter Points. The screen that opens will say Enter Points for <School Name>. (Note: If autoposted points need to be confirmed, you’ll instead see a screen requesting you to do so. For more information about this process, see the directions for Confirming Pending Autoposted Points. If you’d like to skip confirming autoposted points, click on the red outline box that says Not now, skip to manual entry.)
  3. Scroll down to the points in the table at the bottom that need to be corrected and click the red trash icon in that row (in the Delete? column). The page will ask you to confirm your choice to delete. Click Confirm in the orange box.
  4. You’ll know you successfully deleted the points when they disappear from your screen.
  5. Reenter the points in question as if entering them for the first time.
  6. Repeat as needed.
How to Confirm Pending Autoposted Points

What are autoposted points? The more efficient way to enter student points is with the autoposting feature. Points for tournaments hosted on Tabroom.com, Joy of Tournaments, or SpeechWire are available for autoposting within two weeks of the tournament date. Advisors can log in and confirm pending autoposted points rather than calculating them and entering them manually.

 

  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page. (Please note, in order to confirm pending autoposted points, you have to be a chapter advisor or a coach with permissions.)
  2. On the left side of your screen, click on Enter Points. If you have auto posted points that you need to confirm, a screen will load that has the title Confirm Pending Autoposted Points for <School Name>.
  3. If you are concerned that the pending autoposted points were manually entered, click the box next to words Show overlaps with manual points. This will highlight the already-entered points in red. If points were already entered manually, then you should click Ignore for each entry that has already been entered manually. This will take the entry off the autopost points page so you will no longer see it.
  4. Check the autoposted entries for result and coach accuracy. Change the coach as needed. When ready to confirm points, click on the blue outlined button that says Confirm.If you’d like to confirm all autoposted points, you may also click on Confirm All.
  5. If a pending auto post entry shows incorrect results, then you should contact Tabroom.com, The Joy of Tournaments, or SpeechWire because the actual results may need editing. Or, you can manually enter points for the same dates as the auto posted tournament and not use the auto posted points. If you manually enter points, then you should go in and click Ignore for the entry that you entered manually so it disappears from the autopost points list.
How to Create an Account (for Students)
  1. Go to www.speechanddebate.org and under Membership click the blue Join button.
  2. Once a new page loads, fill in the required fields and click on the blue Submit button at the bottom right of the page.
  3. The next page explains to you how to link your new account to your school so that you can have to member resources. It reads:
    1. Log in to the account you just created below.
    2. If you don’t see your Account page, you can get there by clicking the Account link in the upper right corner of the page.
    3. If you’re a student or an assistant coach, click the blue Link To A School button and follow the on-screen directions.
    4. If you’re a new school advisor, or the coach of a brand new program, use the links on the Account page to request access to your school instead.

Please note! Students must link their student account to their school in order to access resources and to compete in the district tournament series and National Tournament.

How to Accept Students' Linked Account Requests

Coaches must approve student accounts that are attempting to be linked to a school.

  1. Go to www.speechanddebate.org and click Member Login in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>.
  3. Scroll to where you see a shaded rectangle that reads There are pending access requests (number of requests) to the school. Click the blue rectangle next to it that reads Confirm Access.
  4. When the next screen loads, click Merge to merge students to any existing points by using the drop down box next to their name. If the student isn’t already on your roster click Create New. Once you’ve chosen to merge or create new, click the blue rectangle to the right to confirm.
How to Link Students to Your School in Tabroom
  1. When logged in to Tabroom.com, click your school under Institutions from the menu on the right. If you do not see Institutions on the right, click your email at the top of the page.
  2. Next, click the Competitors tab.
  3. From the menu on the right (under NSDA Points), click Import NSDA Competitor Roster.
  4. Scroll to the bottom of the page and click Import Students.
  5. Your NSDA Roster is now synced with Tabroom.com. Anytime a change or add is done on the NSDA side, you must follow the steps above in order to “sync” again.

Understanding Member Roles and Account Permissions

The document below provides a brief description of the three main roles on an NSDA speech and debate team: advisors, coaches, and students. Plus, we share what each group can see on their account dashboards based on their role and permissions.

w

Do you have a question about how to manage your NSDA account or roster?
Please email us! 

Share This