Account and Roster Management Guides

 
If you’re still learning the ins and outs of managing your account or roster on our website, check out our how-to guides below with step-by-step instructions and animated GIFs.

How to Renew Your Membership
  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. If you have not renewed your school membership, there will be a red rectangle that says Renew School. Click on this rectangle. It will open a page that has your school name at the top then the school profile below. There will be a blue outlined box that says Renew Now! Click on this box.
  3. You’ll then need to confirm the addresses of your program and your school administrator/principal. Once you’ve filled in the required fields, click the blue outlined box that says Next Step.
  4. This screen asks you to confirm your coach roster. Once confirmed/updated, click Next Step.
  5. On this screen, membership is automatically selected. You can use the toggle to select other options such as coach memberships, student memberships, insurance, and the Resources Package. The prices for each item are listed on the right side of your screen, and a running total is at the bottom in blue.
  6. Create invoice proceed to checkout

Need a Visual? Click here to watch our brief tutorial!

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How to Purchase Individual Student/Coach Memberships

Individual memberships are no longer automatically charged to your school account. Advisors must select the students for which they’d like to buy memberships and create invoices for those memberships. Memberships and invoices can be made/paid for in groups or individually.

  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>. If you’d like to pay for a coach, you must click the blue box that says Coaches to switch to the coaching roster before continuing.
  3. Next to each student’s name (in the Member column) will either be a blue checkmark or a red “X” and the word Buy. Click Buy and the next screen will show all of the students whose memberships need to be paid.
  4. Use the slider to the left of each name to select which students you wish to add to your invoice. Once you’ve selected the appropriate names, scroll to the bottom of the page and click the blue outlined box that says Create Invoice and Proceed to Checkout.
  5. The screen will show a red rectangle that reads Your balance of <$XX.XX> is outstanding. Next to that text will be a blue button that reads Pay Now. When you click that button, you’ll be taken to the invoice screen.
  6. Click on the blue number for the invoice you’d like to pay, then choose and provide the required payment method information, and then click the blue outlined box that says Pay. If you’re paying by credit card, you must pay your entire balance. (Please note, credit card payments have a 3% processing fee assessed.) To pay individual invoices, we ask that you print the invoice, include a check, and mail to to us at our West Des Moines office.

Need a Visual?  Click here to watch our brief tutorial!

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How to Retrieve an Old Invoice
  1. Go to speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Finances and you’ll be taken to a page with a blue bar that has several different options including Invoices. Click on Invoices and you’ll see a chart with all the invoices you’ve created.
  3. Select the invoice you are looking for by clicking on the blue invoice number, and it will open that invoice.
  4. On the invoice screen, you have the options of emailing the invoice, downloading it as a PDF, or paying the invoice. To print an invoice, first download it as a PDF and then print the PDF.

Need a Visual?  Click here to watch our brief tutorial!

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How to Make a Payment
  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Finances. If you have an outstanding balance, the next page will have a red rectangle that reads Your balance of <$XX.XX> is outstanding. Next to that text will be a blue button that reads Pay Now. When you click that button, you’ll be taken to the invoice screen.
  3. Click on the blue number for the invoice you’d like to pay, then choose and provide the required payment method information, and then click the blue outlined box that says Pay. If you’re paying by credit card, you must pay your entire balance. (Please note, credit card payments have a 3% processing fee assessed.) To pay individual invoices, we ask that you print the invoice, include a check, and mail to to us at our West Des Moines office.
How to Add a Student
  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>.
  3. Click the + Add Student button, and the screen will change to show you fields that allow you to input information about the student. First name and last name are required entries, as is clicking the box that confirms the student has accepted and will adhere to the NSDA Honor Code. Once you’ve done those things, click the blue Add button.
  4. If the process was successful, a green notification will slide onto the right of your screen (it doesn’t stay for very long, so be on the lookout!).
    • (optional) If you’d like to set up the student’s NSDA website username and password, you may do so once you’ve added them to your roster. Find their name in your list, and in the account column, you’ll see + Add if they do not have a login set already. If you click on Add, you as the coach can set one for them.
  5. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

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How to Add a Coach
  1. Go to speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in you’ll be on your profile page.
  2. On the left side of your screen click on School Roster. The screen that opens will say Student Roster for <School Name>.  To add a coach, you’ll need to click on the blue coaches box above the page title. Doing so will change the page from the student roster to the coach roster.
  3. Click the + Add Coach button and the screen will change to show you fields that will allow you to input information about the student. First name, last name, and email are required entries as is clicking the box that confirms the coach has accepted and will adhere to the NSDA Honor Code. Once you’ve done those things click the blue Add.
  4. If the process was successful a green notification will slide onto the right of your screen (it doesn’t stay for very long, so be on the lookout!)
  5. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

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How to Add Points Using +Add Row
  1. Go to speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen click on Enter Points. The screen that opens will say Enter Points for <School Name>. (If Auto Posted points need to be confirmed, you’ll instead see a screen requesting you to do so. For more information about this process, see the directions for Confirming Pending Auto Posted Points. If you’d like to skip confirming auto posted points, click on the red outline box that says Not now, skip to manual entry.)
  3. The tables you see at the top of the screen provide you information about how points are calculated for different types of competitive events. If you don’t need this information, it is collapsible by clicking the triangle next to the words Point Values.
  4. Enter the information about the tournament your students attended. If you are entering service points, you will put the type of service in the first box.
  5. Scroll down to the box that says Choose Student. Begin selecting the correct student, category, and coach. Then enter their ranks or win/loss/no decision record.
  6. To add additional students (or events for a student), click on the blue outlined box that says + Add Row. Enter the required information. Repeat as needed.
  7. When finished adding students and/or events, click on the blue outlined box that says Finish.
  8. You’ll be asked to confirm the entries you are about to make and to certify that the points were earned in accordance with the NSDA Honor Code. Once you’ve clicked I agree, click the blue outlined box that say Confirm.
  9. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

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How to Add Points Using Bulk Add
  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in you’ll be on your profile page.
  2. On the left side of your screen click on Enter Points. The screen that opens will say Enter Points for <School Name>. (If Auto Posted points need to be confirmed you’ll instead see a screen requesting you to do so – for more information about this process see the directions for Confirming Pending Auto Posted Points. If you’d like to skip confirming auto posted points click on the red outline box that says Not now, skip to manual entry.)
  3. The tables you see at the top of the screen provide you information about how points are calculated for different types of competitive events.  If you don’t need this information is collapsible by clicking the triangle next to the words Point Values.
  4. Enter the information about the tournament your students attended. If you are entering service points you will put the type of service in the first box.
  5. Scroll down to the blue outlined button that says Bulk Add and click on the button.
  6. Click on the names of the students you’d like to enter points for.  Once you’ve selected all of the students needed scroll down so that you see the rows with each students name, category, and coach. (You can change all of these categories at once by changing the Default Category and Default Coach and then clicking the blue outlined box with the words Apply All.)
  7. Then enter their ranks or win/loss/no decision record.
  8. After entering the required information scroll down to the last row of entries and click the blue outline box that says Finish.
  9. You’ll be asked to confirm the entries you are about to make and to certify that the points were earned in accordance with the NSDA Honor Code. Once you’ve clicked I agree then click the blue outlined box that says Confirm.  If you enter one whole event’s worth of points and go all the way through to confirm them, the system will clear the entries but keep your previously entered tournament info so you don’t have to re-enter the tournament information.
  10. Repeat as needed.

Need a Visual?  Click here to watch our brief tutorial!

How to Transfer a Student or Coach
  1. Go to www.speechanddebate.org and click on Account in the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on School Roster. The screen that opens will say Student Roster for <School Name>. Make sure that you are on the Student Roster by looking for the yellow Student box at the top of the screen. If you want to transfer a coach, check to make sure that you switch to your Coach Roster before taking any further steps.
  3. Click on the blue outlined box that reads Transfer Student (or Transfer Coach).
  4. Fill in either the first and last name of the student/coach as well as the state of their former school -OR- fill in the merit number of the student/coach. Click >Search.
  5. Review the results to find the correct student/coach and then click Transfer.
  6. Repeat as needed.

Note: If you need to transfer a student into a coaching roster (because they’ve graduated and are no longer a student), you must search for them using the name they used while competing. They will then need to create a new login as a coach. Additionally, they will transfer one-tenth of the points they earned as a student.

Need a Visual?
Transfer using Name and State
Transfer using Merit Number

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How to Correct Incorrectly Entered Points

Note: In order to maintain accurate records, points are not editable. If points have been entered incorrectly, the record must be deleted and re-entered. This allows the NSDA to maintain a record of all changed/deleted points.
 

  1. Go to www.speechanddebate.org and click on Accountin the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on Enter Points. The screen that opens will say Enter Points for <School Name>. (Note: If Auto Posted points need to be confirmed you’ll instead see a screen requesting you to do so. For more information about this process, see the directions for Confirming Pending Auto Posted Points. If you’d like to skip confirming auto posted points, click on the red outline box that says Not now, skip to manual entry.)
  3. Scroll down to the points in the table at the bottom that need to be corrected and click the red trash icon in that row (in the Delete? column). The page will ask you to confirm your choice to delete. Click Confirm in the orange box.
  4. You’ll know you successfully deleted the points when they disappear from your screen.
  5. Reenter the points in question as if entering them for the first time.
  6. Repeat as needed.
How to Confirm Pending Auto Posted Points
  1. Go to www.speechanddebate.org and click on Accountin the top right corner of the page. Use your username and password to log in to your account. Once you’ve logged in, you’ll be on your profile page.
  2. On the left side of your screen, click on Enter Points. If you have auto posted points that you need to confirm, a screen will load that has the title Confirm Pending Auto Posted Points for <School Name>.
  3. If you are concerned that the pending auto posted points were manually entered, click the box next to words Show overlaps with manual points. This will highlight the already-entered points in red.
  4. Check the auto posted entries for result and coach accuracy. Change the coach as needed. When ready to confirm points, click on the blue outlined button that says Confirm.If you’d like to confirm all auto posted points, you may also click on Confirm All.
  5. If a pending auto post entry shows incorrect results, then you should contact Tabroom.com or The Joy of Tournaments because the actual results may need editing. Or, you can manually enter points for the same dates as the auto posted tournament and not use the auto posted points.
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Do you have a question about how to manage your NSDA account or roster?
Please email us! 

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